Creditors Clerk (2 Months Fixed Contract)

Introduction Reporting to the Finance Manager – Shared Services, the role should be to accurately process and reconcile invoices for payments timely and resolve invoice discrepancies to ensure payments as per agreement to avoid additional interest.

Duties & Responsibilities To Process supplier payments by linking invoices on the accounting system to match requisitions/orders. Ensure that all payments comply with the set standards and that invoices and supporting documentation is complete and approved. Resolve invoice related queries. (price differences, goods received, notes not processed and requisitions not released) Prepare remittance advise and do reconciliations between the statement from the supplier and invoices captured on the system. Manage records (invoices) by filing current records and archiving records older than 5 years for auditing purposes, references and for adherence purposes as per the Reserve Bank requirement. Ensure compliance to Corporate policies and Public Finance Management Act (PFMA). E-mail remittance advises to suppliers when payment is made to clear the correct invoice on the supplier statement. Prepare reconciliations per supplier/vendor on a monthly basis to control duplications. Suppliers statements to age analysis, Maintain an accurate and complete age analysis. Process approved suppliers’ payments. Support cash flow management and forecasting.

 

Financial Audit: Provide information and documentation related to financial transactions recorded in the annual financial statement. (external audit). Provide information and documentation related to general ledger and monthly management accounts. (internal audit). Execute ad-hoc projects and other duties as assigned. • Recommend any updates to accounting policies related to creditors. knowledgeable of Public Finance Management Act (PFMA) and King 3 Compliance and Assurance. Competent knowledge of accounts payable principles and preparing creditors reconciliations.

 

Reporting & Operation Excellence: Generate supporting information to monthly management reports to reflect budget vs actual. Ensure all reports are in accordance with Denel policies and procedures and PFMA requirements. Review accuracy of Accounts payable reports / Age analysis submitted monthly to Group Finance.

Desired Experience & Qualification Related accounting qualification equivalent to NQF level 5. 2 years’ experience in creditor’s environment in a medium to large company. Proven record resolving creditors queries on suppliers’ statement. Good communication skills.